How To Plan A Golf Outing
You’ve been drafted to help plan your group’s golf outing – What do you do?
Since 2004, many women have told us the same story — that they went to lunch with some friends and left
with a task they did not ever envision or want. When planning a golf outing for women, it normally starts
with a luncheon of four or five friends to discuss the details. Then Mary goes to the restroom, and she is
nominated to oversee the process of securing the welcome gift for the event. After a second motion, Mary
returns and is told that she has been nominated as the chairperson responsible for the welcome gifts for
the event. Mary thought she was simply out with friends relaxing and having lunch with her golf buddies.
What does Mary do? Where does she find a nice golf gift for a group of women will like and use. As the
meeting proceeds, the ladies agree on a theme for the golf outing, giving Mary an idea and a direction to
acquire the gifts.
Below are a few things to consider if you find yourself in charge of securing the golf outing gift:
1. Approximately how many golfers will be participating in the event?
2. What is the start date of the event?
3. If the event was held before, what is the date of the past event?
4. What is the budget?
5. What is the theme?
How Many Golfers in Your Event?
Information from previous events help you plan for the upcoming event. For instance, how many attended
the previous event? Has the attendance fluctuated from year to year? Was there a significant event that
caused the change in attendance? Were there other big events happening at the same time? Figure out
what issues caused the changes in attendance.
It is also important to know when to start promoting the event. Looking at the previous events and the successes achieved will give you an idea when to begin promoting. Advanced planning is beneficial to ensure everyone has adequate time to plan for the event. It also reduces stress for the newly elected chairperson.
Golfers appreciate quality gifts. You do not want to pick up something that is cheaply made that they will
never use and eventually throw away. You can get quality gifts and still stay within your budget.
Depending on your budget, you can get custom golf ball markers with hat clips or golf tee bags with tees. If you have a
larger budget, you can get bag tags, ball markers with necklaces, towels, utility bags, golf balls, golf
gloves, scorecard holders, shoe bags, visors, headcovers, or umbrellas. Remember, there are quality items
at all levels to ensure you can stay within your budgeted amount.
Choosing a theme can be fun. You can choose a custom theme or choose from our large selection of in-
stock items with fun event ideas. The benefit of selecting a theme from our in-stock collection is costs.
Most custom items have mold costs, set up costs, or digitizing costs. Selecting from our wide variety of
in-stock themes also allows you to select different items from the same or similar theme to mix and
match. Our in-stock items have a nice choice of designs, details, colors, and techniques. Trading is also
popular among the ladies at their golf outings.
What Is Your Golf Event Theme?
We carry over 25 different markers in our popular theme Peace, Love, Golf. Another great theme that is
very popular among women’s golf groups is Mardi Gras. We have over 30 in-stock designs that you can
choose from for your event. You will find great variety with our in stock themed idea’s.
Planning your event in advance is important for a successful and stress-free golf outing. Remember to
determine the date of the event, when do the items need to arrive, the theme, and the budget. Custom
items can take four to six weeks or sometimes longer. If you are considering in-stock items, you may be
competing against other events around the country so advance planning is important too. Once you have
determined the theme and the gifts that you want, secure the items early to ensure you do not get shut out.
A item maybe custom, but if two or three events order a bunch of the same item, it takes time to make
even in stock items from scratch.
Custom items always have a set amount of time that it takes to make. If you want everything to you two
weeks before your event and an item takes five weeks to make, then you need to order two months in
advance.
Remember to check previous events to get an idea of how many gifts are needed for the event. One of the
hard things when planning the gifts is how many you need? What if you do not order enough items?
Let us say you order 80 custom items. We customarily make 10 to 15 additional items that we use as
samples. If you need them, you can then purchase these additional items at the same price for the last-
minute items and the shipping to get them to you in time for the event.
Planning this part of a golf outing can be a thankless job. The key to having a stress-free day at the event
is to make sure you get quality products. We have all been at golf events where the organizer gives out a
cheaply made product. You politely take the gift and when no one is looking, you unzip the back of your
bag and drop it in where it is never seen again. Why waste your time and money if the participants do not
appreciate the gift and they never use it. There is nothing more satisfying than seeing everyone at your
event enjoying the quality gift that you have created for this fun and unforgettable golf outing.
We keep all this in mind when we help you decide a theme and gift for the event. We always say our
items must have a Wow factor! Our job is to make you look like a rock star on the day of your event.
Many women say that they never wanted to be in charge, but they enjoyed working with us and will be
volunteering for future events, because we took the stress out of this task.
Contact us or Visit Our Custom Ladies Golf Gift Page and we will discuss your event, goals, and wishes. We’ve been lucky enough to help thousands of events since 2004, and we will share our past experiences with your specific theme or work diligently to bring your vision for a fun new theme to life! Our team will work hard to make your commitment as
stress-free as possible, and hopefully lots of fun!